01AI for business

AI that takes the routine off your desk

We start from how work moves through your company today, then hand the repetitive steps to software, with a person checking the result.

Talk to us

02Services

Three ways to put AI to work

Each one starts from a measurement of how things work now, and ends with the same measurement repeated.

02.1

Phone and messaging assistants

An assistant that answers the phone or your messages when you cannot. It says who it is, and hands over to a person whatever it does not know.

Answers calls and messages
Says it is an assistant
Hands over to a person
Every conversation can be read back

02.2

Automation of repetitive steps

Replies that are always written the same way, transcriptions, documents to fill in, reminders: we prepare them automatically and test them before use.

Draft replies, checked by a person
Calls and voice notes transcribed
Documents filled from your data
Reminders that go out on time

02.3

Custom tools and dashboards

One page with what you need to see: requests, deadlines, the numbers of the day. Built on your steps, not on those of a generic program.

Opens on the phone
Built on your own processes
Access only for those who need it
Changed in small, tested pieces

Before automating, we often start here

02.4Process analysisWe follow one job from start to finish: who receives it, who it passes to, where it waits. We count steps and times before proposing anything.
02.5DigitisationPaper archives, scattered spreadsheets, chat groups where important decisions ended up: we bring them into one place where they can be searched.
02.6Research from public sourcesMarket, competitors, the online presence of a sector: only what is public, in a document that can be checked.

03An example

How an assistant answers

A phone call to a restaurant on a Friday afternoon. The assistant says what it is, answers what it knows, and passes the rest to a person.

CallerHi, are you open on Sunday evening?
AssistantHello, this is the virtual assistant of the restaurant. Yes, on Sunday we are open from 7 to 11 pm. Would you like to book a table?
CallerYes, for six. One of us is coeliac, is that a problem?
AssistantI have booked six people for Sunday at 8 pm. For the coeliac menu I would rather a colleague confirms: they will call you back within the hour.
Sent to the teamBooking for 6, Sunday 8 pm · request: coeliac menu · call back

Example written for this page: the restaurant, the times and the conversation are not real.

04Rules

Four rules for AI at work

It says it is an assistantIn the first sentence, every time. Nobody should think they are talking to a person when they are not.
A person checksSoftware prepares, a person decides. What the assistant does not know goes to someone on your team.
Everything can be read backEvery conversation and every automatic step is written down, so you can see what happened and why.
No promised savingsWe do not quote percentages before measuring how your work runs today. After the release we measure again and show both.

05Next step

Tell us which task you repeat every day.

We start by counting how long it takes today. Then we tell you honestly whether software can help.

Or write to ai@optimizative.com